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Our Policies

AEES Code of Conduct

AEES values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among AEES members and the broader ecological engineering community, and is committed to providing a safe, productive and welcoming environment for all participants of AEES meetings and events. AEES meetings and events can serve as an effective forum to consider and debate science-relevant viewpoints in an orderly, respectful, and fair manner. This Code of Conduct is important to promoting diversity and creating an inclusive, supportive, and collaborative environment for all peoples.

All AEES meetings and events participants – including, but not limited to, attendees, speakers, volunteers, exhibitors, members of the media, vendors, and service providers (hereinafter “participants”) – are expected to abide by this Code of Conduct. This Code of Conduct applies in all venues, including ancillary events and social gatherings, and online forums and discussions associated with AEES.

 

Expected Behavior

  • Treat all participants with kindness, respect, and consideration, valuing a diversity of views and opinions (including those you may not share).

  • Communicate openly, with respect for other participants, critiquing ideas rather than individuals.

  • Refrain from demeaning, discriminatory, or harassing behavior and speech directed toward other participants.

  • Be mindful of your surroundings and of your fellow participants. Alert AEES officers if you notice a dangerous situation or someone in distress.

  • Respect the rules and policies of the meeting venue, hotels, AEES-contracted facility, or any other venue.

 

Unacceptable Behavior

  • Harassment, intimidation, or discrimination in any form. Harassment includes speech or behavior that is not welcome or is personally offensive. Behavior that is acceptable to one person may not be acceptable to another, so use discretion to be certain respect is communicated. Harassment intended in a joking manner still constitutes unacceptable behavior.

  • Examples of unacceptable behavior include, but are not limited to: 

    • Physical or verbal abuse of any participant

    • Unwelcome or offensive verbal comments or exclusionary behavior related to age, appearance or body size, employment or military status, ethnicity, gender identity and expression, individual lifestyle, marital status, national origin, physical or cognitive ability, political affiliation, sexual orientation, race, or religion

    • Inappropriate physical contact

    • Unwanted sexual attention

    • Use of sexual or discriminatory images in public spaces or in presentations

    • Deliberate intimidation, stalking or following

    • Harassing photography or recording, including taking photographs or recording of another individual’s oral presentation or poster without the explicit permission of that individual and of AEES

    • Sustained disruption of talks or other events

    • Bullying behavior

    • Retaliation for reporting unacceptable behavior

 

Immediate serious threat to public safety

  • Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety at any time should contact local law enforcement (by calling 911) and immediately notify facility security.

 

Reporting Unacceptable Behavior

  • If you are not in immediate danger but feel that you are the subject of unacceptable behavior, have witnessed any such behavior, or have other concerns, please notify an AEES officer (as soon as possible) who can work with appropriate leadership to resolve the situation. All reports will be treated seriously and responded to promptly.

  • To report incidents please use the reporting link here.

  • Once AEES is notified, officers will discuss the details first with the individual filing the complaint, then with any witnesses who have been identified, and then the alleged offender before determining an appropriate course of action. Confidentiality will be maintained to the extent that it does not compromise the rights of others.

 

Consequences

  • Anyone requested to stop unacceptable behavior is expected to comply immediately.

  • AEES officers (or their designee) or security may take any immediate action deemed necessary and appropriate, including removal from the meeting or event without warning or refund.

  • The matter may be referred to the AEES Diversity, Equity, Inclusion, and Justice Committee for consideration of further consequences, which may include prohibition from attending future meetings and events.

 

Resources

  • This Code of Conduct was largely inspired and adopted with permission from the Ecological Society of American (ESA) and their Code of Conduct can be found here

 

Additional resources to construct this code included:

 

For any questions about this policy, please contact the current AEES President or other listed officers here.

Contact Us

For Questions about Registration & Logistics

Jess Boyer

Conference Organizer

University of South Florida

Email: boyer5@usf.edu

Eban Bean

Conference Organizer

University of Florida

Email: ezbean@ufl.edu

For Questions about the Conference Program

Mauricio Arias

Annual Meeting Lead Organizer

University of South Florida

Email: mearias@usf.edu

For Questions about Sponsorship Opportunities

Rafael Vázquez-Burney

Conference Organizer

Jacobs

Email: rafael.vazquez-burney@jacobs.com

Allison Lewis

Conference Organizer

Jacobs

Email: allison.lewis@jacobs.com

For Questions about the Society

Stephanie Lansing

President of AEES

University of Maryland, College Park

Email: slansing@umd.edu